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Header Information
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Bid Number:
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S-16500-00008600
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Description:
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Color copier lease for Audits
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Bid Opening Date:
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11/27/2023 10:00:00 AM
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Purchaser:
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David * Matthews
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Organization:
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Secretary of State
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Department:
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16502 - Audits
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Location:
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FIAUD - Financial Audits
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Fiscal Year:
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25
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Type Code:
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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11/07/2023
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Available Date
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11/07/2023 12:00:00 PM
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Info Contact:
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David Matthews David.w.matthews@sos.oregon.gov 971-900-9945
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Open Market
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Pre Bid Conference:
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No pre bid conference will be held. Bidders can ask questions in the Q&A tab.
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Bulletin Desc:
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Secretary of State Audits division is seeking a lease on (1) color copy machine. See copier requirements in attachments tab. This bid opportunity will be closed to only State of Oregon Price Agreement for Copier and Print Services Contractors. The following are the Price Agreement number that qualify: PA 9489, 9490, 9491, 9492, 0581, 0575, 10700-00005232, 10700-00004741
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Ship-to Address:
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Audits Division
255 Capitol St. NE
Suite 180
Salem, OR 97310
US
Email: audits.sos@oregon.gov
Phone: (503)986-2255
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Bill-to Address:
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Business Services Division - Audits
255 Capitol St NE
Suite 126
Salem, OR 97310
US
Email: accounting.sos@oregon.gov
Phone: (503)986-2204
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Print Format:
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File Attachments:
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Audits Copier requirements.xlsx
Reference Past Performance~2.docx
Best Value Analysis criteria Audits copier.docx
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Form Attachments:
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Required Quote Attachments
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Discipline Type:
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Supplies
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Procurement Method:
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Intermediate Procurement
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Did you fill out the Audits Copier Requirements spreadsheet and attach it to your bid attachments?
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2
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2.0
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Yes
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Did you enter the Monthly Total from the completed Audits Copier Requirements Spreadsheet, into the Items tab "Unit Cost"?
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3
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3.0
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Yes
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It is required that invoices are no more than once a month. One invoice per machine with EID# that includes both, the base lease and number of copies as separate line items with detailed rate pricing.
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4
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4.0
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Yes
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If requested can your company present a (virtual demo) of proposed machines that includes: user interface and all the functions?
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Amendments:
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Amendment #
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Amendment Date
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Amendment Note
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1
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11/07/2023 08:19:30 AM
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This bid amendment is to update Bid contact info. Header 1. Contact Info changed from "Contact Julie Sparks at (503)986-2262" to "David Matthews David.w.matthews@sos.oregon.gov 971-900-9945".
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