BIDS DUE: 8/7/2023 at 2:00 PM

UPDATES:

July 26, 2023 – Request For Proposal, Attachment A1 Personal Services Agreement, and Attachment A2 Standard Conditions uploaded to City’s Bid Management System. RFP scheduled to advertise in the Portland Daily Journal of Commerce on July 26, 2023 and July 28, 2023.

SCOPE OF WORK AND BID SUBMITTAL:

The City of Oregon City seeks proposals from qualified firms or individuals to provide professional audio-video recording and on-site operation and technical services. Proposals will be received until 2:00 P.M. local time on August 7, 2023, at the Oregon City, City Hall, 625 Center St., Oregon City, Oregon 97045. Late proposals will not be considered. There will be no formal proposal opening.

OBTAINING SOLICITATION DOCUMENTS:

Solicitation documents may be obtained on this site by creating a new user account and registering for the project. PLEASE BE AWARE that once you register to be on the planholder's list, you cannot be removed; you will continue to get updates on this project during the duration of the bid process. However, you cannot view the solicitation documents (RFQ Packet) without registering. General information including the planholder list is available to the public without registering. Solicitation documents are also available for review at the Oregon City, City Hall, 625 Center St., Oregon City, Oregon 97045 (telephone: 503-657-0891), between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, except legal holidays.

ADDENDA & CLARIFICATIONS:

Addenda, clarifications, and notices will be distributed through this online planholder system; if you are not registered to be a planholder it will preclude you from receiving addenda. Potential bidders are responsible for ensuring contact information is registered correctly and that email updates are being received and not being sent to spam folders. It is in the best interest of potential bidders to check this website periodically to ensure all updates are received. The City is not responsible for failure of bidders to receive notifications of changes or corrections made by the City and posted as stated above.

Questions or requests for clarification must be submitted on this site and will be answered individually if considered informal. Those questions considered to be substantive will be responded to through the addenda process.

PLANHOLDER LIST:

Note that the Planholder List module does not work perfectly; registrants get added to the digital list just fine but if you go to print it, depending on your browser, any planholders beyond the first page may not print. Converting the list to Excel (which is an option) may not work at all or may lead to a text document with one paragraph of text and no formatting; again, depending on your browser. Keep this in mind if you have need of a paper copy of a complete planholder list.

ATTACHMENTS:

Attachment A1 Personal Service Agreement
Attachment A2 Standard Conditions

Status

Due Date

Planholder List

Supporting Documents