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The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested.

The intended contract is a firm-fixed price contract.

A SBA Non-Manufacturer Rule Waiver will not apply if this requirement is set-aside for small business. It does apply to all other socioeconomic small business categories.

The Department of Veterans Affairs, NCO20 is looking for BRAND NAME or EQUAL sources of the following:

EC5 Modules for Philips monitoring equipment

Salient Characteristics

1. Background
Portland VA Medical center EC5 Modules for Philips monitoring equipment to ensure continuous recording of patient vitals can be completed

2. Scope

All parts are to be delivered to VA Portland HCS. All Labor will be performed at the VA Portland HCS.

3. Specific Tasks

General Requirements:

Vendor to provide Intellibridge EC5 Modules for the following models-
Baxter PrisMax (835) and L02 Connection Cables-qty 5
OI DSUB9m Crossed IDM with L02 connection cables-qty 12
Maquet Cardiosave and L02 connection Cables- qty 4
All parts must be compatible with current Philips monitoring equipment (X3/MX100/MX500/MX800)

All Labor to be performed at the Portland VAMC during standard working hours M-F 0800-1600.

4. Performance Monitoring
The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored, and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.

5. Security Requirements
All contractor employees will be hosted/monitored/escorted by PIV d VA personnel while onsite.
Contractors will undergo background checks in accordance with VHA policy

6. Other Pertinent Information or Special Considerations.
None.

7. Inspection and Acceptance Criteria.
The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services.

8. Place of Performance.
Work will primarily be performed at the PVAMC.

9. Period of Performance.
This is a one-time service that will be scheduled at time of award. Parts to arrive no later than 7/31/2023.

Potential contractors shall provide, at a minimum, the following information to Phillip.folger@va.gov.

1) Company name, address, and point of contact, phone number, e-mail address, and DUNS.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 339113 EC5 Modules for Philips monitoring equipment, industrial process-type, manufacturing. To be considered a small business your company must have fewer than 8,00 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business

3) The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

5) Only authorized representatives/providers of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:

(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.

Responses are due by 07/20/2023 17:00 PST, to the Point of Contact.

Shipping Address:
Portland VA Healthcare System
3710 SW US Veterans Hospital Rd
Portland, OR 97239- 2964

Point of Contact:
Phillip Folger
Contract Specialist
Phillip.folger@va.gov
(360) 816-2790

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