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THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following:

The Portland VAMC requires a Fujifilm Detector Master Service Agreement for Fujifilm DEVO2 14x17 CSI (Serial# 6454652 and 6454648) to ensure equipment is kept in proper operating condition and ready for use on patients. All work is to be performed on the Fujifilm DEVO2 14x17 CSI (Serial# 6454652 and 6454648) located at the Portland VA Medical Center. The contractor shall provide service engineers that have specialized experience servicing/repairing/maintaining Fujifilm DEVO2 14x17 CSI. The contractor s services engineers must be original equipment manufacturer (OEM) trained on the Fujifilm DEVO2 14x17 CSI, and have a valid training certificate that is kept up to date. The contractor s service engineer shall have fast access to parts, elevated troubleshooting assistance, and regional support. Only fully qualified and OEM Fujifilm authorized field engineers and technicians who have gone through original equipment manufacturer OEM certification process having the capabilities necessary to provide the above stated equipment services are invited to respond to this Sources Sought Notice via e-mail to scott.james@va.gov no later than 02/10/23 at 11:59am PST. No telephone inquiries will be accepted.

Items covered under this contract include:
Fujifilm DEVO2 14x17 CSI (Serial# 6454652 and 6454648)
RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size, point of contact name, phone number, and e-mail address, OEM Certifications for Technicians to provide the services must be included in the response. OEM documentation confirming access to all required OEM parts must be included in the response.
Please note whether the requested system services is presently offered on a current Government contract. NAICS Code 334510 is applicable to determine business size standard. Any questions or concerns may also be directed to scott.james@va.gov via e-mail.

Disclaimer and Important Notes:
This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.
Applicable Clause/provision for this sources sought notice:
VAAR 852.212-72Â GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)
 (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
 (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
 (c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.







STATEMENT OF WORK (SOW)
1. Background
The Portland VA Medical Center (PVAMC) requires replacement of Fujifilm equipment to meet TJC standards.
2. Scope

All equipment is to be sent to the Portland VA campus.
The specific DEVO2 14x17 CSI panels effected under this agreement serial numbers: 64546252, 6454648.

3. Specific Tasks

General Requirements:

Vendor to provide drop coverage: a replacement FPD only when the glass substrate of the TFT is cracked or broken in conjunction with a drop excluding Extended Imaging Panels.
The FPD that are replaced must be in working order as determined by both Fujifilm and the Portland VA biomed.
The Replaced FPDs are subject to inspection and analysis by HCUS and any concerns regarding the equipment must be brought to the Portland VA as soon as possible
The replacement equipment must be provided within a reasonable timeframe (within 5 business days) to ensure patient care is not interrupted for an extended period.
4. Performance Monitoring
The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored, and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.
5. Security Requirements
All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM s e-QIP Questionnaire. The Contractor is required to fulfill all of the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access.
The contractor shall bear the expense of obtaining background investigations. If the investigation is conducted by the Office of Personnel Management (OPM) through the VA, the contractor shall reimburse the VA within 30 days.

6. Other Pertinent Information or Special Considerations.
7. Inspection and Acceptance Criteria.

The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services.

8. Place of Performance.

Work will primarily be performed at the Portland VAMC, Vancouver campus, and surrounding CBOCs.
9. Period of Performance.
Base: 4/1/23-3/31/24
OY 1: 4/1/24-3/31/25
OY 2: 4/1/25-3/31/26
OY 3: 4/1/26-3/31/27
OY 4: 4/1/27-3/31/28

10. Delivery Schedule.
SOW Task#
Deliverable Title
Format
Number
Calendar Days After CO Start
1
Invoice for work
Contractor determined format.
1 hard copy or 1 emailed copy
Within 30 days of completion of work.

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