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Contract Opportunity

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Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested.

The intended contract is a firm-fixed price contract.

A SBA Non-Manufacturer Rule Waiver will not apply if this requirement is set-aside for small business. It does apply to all other socioeconomic small business categories.

The Department of Veterans Affairs, NCO20 is looking for BRAND NAME or EQUAL sources of the following:
Robotic Arms- Aesculap mechanical holding arm Qty 1 and the Walter Lorenz surgical assist arm QTY 2 Brand Name or Equal.

Salient Characteristics:

Need a flexible holding device with mechanical fixation that attached to a bed mount via an integrated fixation bar. This will allow the surgeon to position hand tools and retractors, minimizing the staff necessary for hold hand tools and retractors
The total length of the arm is minimum of 107cm.
Fixation bar is a maximum 46cm long, with a maximum diameter of 20mm.
The total weight is 0.7KG with a holding force of 4kg.
Must provide constant position without drift or continuous needs for recalibration for the duration of the surgical procedure
Battery life shall be no less than 8 hours. Unit shall operate continuously when operating on 120V wall power.
Unit must have visual indication of battery life.
Cable to recharge battery must be included in purchase
Must be compatible for all surgery types
Must have 7 degrees of freedom, and have full range of motion in all directions
Must have interchangeable distal arms
Distal Arms must have multiple length options.
Must have rotatable surgical table rail clamp compatible with Trumpf Trusystem 7000 surgical tables
Arm must be able to hold surgical instruments and retractors.
Needs to be capable of unlocking with a single button push.
Unit shall have a positionable, disposable button to unlock the end effector
Unit must be able to be repositioned with the use of one hand.
Must provide instrumentation, drapes, sterilization trays needed for operation at the Portland VA.
All instrumentation must have the ability to be sterilized
Must be new equipment only and all items must be covered by manufacturer s warranty.

Potential contractors shall provide, at a minimum, the following information to kevin.brown1@va.gov.

1) Company name, address, and point of contact, phone number, e-mail address, and DUNS.

2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 339112 Surgical and Medical Instrument Manufacturing. To be considered a small business your company must have fewer than 1,000 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:
[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no Veteran Owned Small Business (VOSB)
[ ] yes [ ] no Small Business Manufacturers
[ ] yes [ ] no All other Small Business (SB)
[ ] yes [ ] no Other than Small Business

3) The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

4) Any Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov.

5) Only authorized representatives/providers of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:

(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.

Responses are due by 04/11/2023 08:00 am PST, to the Point of Contact.

Shipping Address:
Portland VA Healthcare System
3710 SW US Veterans Hospital Rd
Portland, OR 97239

Point of Contact:
Kevin Brown
Contract Specialist
Kevin.Brown1@va.gov
(360)553-7674

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