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This is a Sources Sought for informational and market research purposes only. This is not a Request for Proposals, Quotations, or Bids nor a synopsis of a proposed contract action.

The U.S. Army Corps of Engineers (USACE), Northwestern Division, Portland District (CENWP) is seeking interested and capable sources for the Hills Creek Spillway Rock Removal and Reinforcement Project. This project will clear debris from the spillway chute and prevent further stability issues at the Hills Creek Reservoir, near Oakridge, in Lane County, Oregon.

Summary of Work:

In 2019, a rockslide deposited a large amount of rock debris into the Hills Creek spillway chute. There is risk that if the spillway is operated, the debris could divert flow into the powerhouse and cause damage to the concrete in the spillway chute. There is also concern that the rock slope above the spillway could pose a long-term stability issue leading to more slope failures in the future. The objectives of the project are to remove the rock and vegetative debris from the spillway, install rock anchors and rockfall mesh on the slope above the spillway and repair damage to the concrete in the spillway as necessary. The slope above the spillway is steep and varies from approximately 60 to 140 feet in height. Access to the spillway chute will require construction of an access road and culvert crossing consisting of compacted fill on bedrock and a culvert crossing. The road and culvert crossing will be removed after construction and all fill and rock debris will be hauled offsite.

The estimated magnitude of construction is between $5,000,000 and $10,000,000.

Our intent is to issue a competitive solicitation for the award of one firm-fixed-price contract. Contract duration is estimated to be approximately 120 days from notice to proceed (NTP). The current estimated schedule anticipates contract award in late Spring of 2023 and construction during the period from 1 June 2023 to 30 September 2023.

The purpose of this Sources Sought is to determine interest, capabilities, and qualifications of industry, including Small Businesses, Small Disadvantaged Businesses (including 8(a) firms), Historically Underutilized Business Zone (HUBZone) firms, Women-Owned Small Business (WOSB) concerns, Economically Disadvantaged Women-Owned Small Business (EDWOSB) firms and/or Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Responses to this Source Sought will be used by the Government to make, if appropriate, a small business set-aside determination and other key acquisition strategy decisions. The Government may consider relevant past experience and past performance of key individuals and predecessor companies in evaluating a company’s capability to perform the requirements.

Large businesses are also encouraged to respond so that the Government may accurately assess the availability of contractors for this project.

Responses to this Sources Sought are limited to 5 pages and should include the following information:

1. A capability statement expressing your firm’s interest in this requirement and describing your company and its capability to complete a project of this magnitude and complexity. Include a statement detailing any special qualifications and certifications, applicable to the scope of this project, held by your firm and/or in-house personnel. Include your firm’s name, address, point of contact name, phone number, and email address.


2. A statement or list of your firms current or past technical experience/past performance similar to or the same as the summary scope of work and construction magnitude for this requirement. Include a brief description of each project scope, including duration, completion date, and dollar value-do not include more than 3 projects. Include a point of a reference contact name, phone number and email address for each project.


3. A statement of your firm’s bonding capacity. A statement from your surety is not required.


4. A statement of your firm’s business size and type regarding the NAICS code. If your firm is represented under one of the socioeconomic subcategories noted above, please indicate so.


5. Unique Entity ID (UEI) or CAGE Code from the System for Award Management (SAM) at SAM.gov (for your firm and any potential subcontractors or partners).

Submit this information to Andrea Smothers, via email to andrea.k.smothers@usace.army.mil on or before 2 PM (Pacific Time) on Thursday 23 March, 2023.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract. No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted. After a review of the responses, a solicitation may be published in SAM.gov.

For contractors to conduct business with the Department of Defense, the contractor must be registered in SAM. Registration instructions may be obtained, and online registration may be accomplished, at SAM.gov.

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