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THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following:

The Portland VAMC requires a preventative maintenance contract to ensure that the Philips Spectranetics Excimer Laser is kept in proper operating condition and ready for use on patients. This contract includes two preventative maintenance visits by PHILIPS authorized service engineers per year, including gas exchange as needed. All work is to be performed on the Philips Spectranetics CVX-300 Excimer Laser System (EE# 146916) located at the Portland VA Medical Center. The contractor shall provide service engineers that have specialized experience with Spectranetics CVX-300 Excimer Laser. The contractor s services engineers must be original equipment manufacturer (OEM) trained on the CVX-300 Excimer Laser, and have a valid training certificate that is kept up to date. The contractor s service engineer shall have fast access to parts, elevated troubleshooting assistance, and regional support. Only fully qualified and OEM Philips authorized field engineers and technicians who have gone through original equipment manufacturer OEM certification process having the capabilities necessary to provide the above stated equipment services are invited to respond to this Sources Sought Notice via e-mail to scott.james@va.gov no later than 01/25/23 at 11:59am PST. No telephone inquiries will be accepted.

Items covered under this contract include:
CVX-300 Excimer Laser System, Serial # 82266
AR Windows, Seal rings, Laser Gases (consumable parts)

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size, point of contact name, phone number, and e-mail address, OEM Certifications for Technicians to provide the services must be included in the response. OEM documentation confirming access to all required OEM parts must be included in the response.
Please note whether system is presently offered on a current Government contract. NAICS Code 811210 is applicable to determine business size standard. Any questions or concerns may also be directed to scott.james@va.gov via e-mail.

Disclaimer and Important Notes:
This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Applicable Clause/provision for this sources sought notice:
VAAR 852.212-72Â GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)
 (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
 (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
 (c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

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